Position title
Facilities Coordinator

Our client is seeking an organized and resourceful Facilities Coordinator to join their Maintenance and Grounds team. This role is critical in ensuring the smooth operation of facilities through effective management of maintenance, fleet, inventory, and operational planning.

  • Coordinate regular maintenance of systems such as HVAC, plumbing, electrical, and security.
  • Communicate with external vendors to obtain quotes, analyze pricing for best options, and coordinate service calls and purchases
  • Work closely with the accounting team to match invoices with work orders and purchase orders, code invoices for review, handle a high volume of transactions weekly, and coordinate with accounting for invoice payment.
  • Track supply/material inventories, maintain updated records of invoices, and conduct market research for vendor evaluation in inventory and procurement.
  • Prepare and manage weekly schedules, monitor overtime, and maintain budget compliance for staff scheduling.
  • Implement and manage the Computerized Maintenance Management System (CMMS) to track, prioritize, and ensure timely completion of all facilities requests.
  • Schedule and follow up on preventive maintenance tasks to proactively address potential issues.
  • Ensure timely logging and closing of work orders, and coordinate site inspections, service shutdowns, and external activities like waste disposal and landscaping through coordination and follow-ups.
  • Proven experience in facilities management or a similar role is essential (in a large hotel or hospitality environment an asset).
  • Strong organizational and planning skills are required.
  • Excellent communication and interpersonal abilities are necessary.
  • Proficiency in managing CMMS and other maintenance systems is preferred.
  • Knowledge of billing processes and inventory management is advantageous.
  • Ability to work under pressure and meet deadlines is crucial.
  • Relevant certification or degree in facility management, engineering, or a related field is preferred.


Job Benefits
  • Competitive compensation
  • Flexible schedule options
  • Discounts on food
  • Opportunities for career advancement
  • Free parking
  • Company-wide events
Employment Type
Job Location
Base Salary
Date posted
24 May 2024
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