We’re hiring a trusted partner to work closely with company leadership in a role that blends operational oversight, executive coordination, and personal support. This position is designed for someone who thrives behind the scenes — managing complexity, making things happen smoothly, and ensuring nothing falls through the cracks.
This is not a typical assistant role. You’ll be deeply embedded in the daily rhythm of the executive team’s operations, contributing to both strategy and execution. You’ll be the central point of contact between the leadership and the rest of the world — ensuring time, information, and energy are aligned with high-level priorities.
What You'll Do
Operational & Executive Workflow Management
Own the coordination of calendars, meetings, and executive workflows
Track priorities and commitments, ensuring timely follow-up and completion
Prepare meeting materials, synthesize notes into clear actions, and facilitate logistics
Handle high-volume communications with discretion — email, calls, and internal follow-ups
Liaise with team members, consultants, and external stakeholders with professionalism
Organize reports, records, legal documents, and confidential files
Coordinate business travel, event planning, and end-to-end logistics for leadership
Communication & Relationship Interface
Act as the first point of contact for vendors, partners, and collaborators
Represent the executive team with clarity, tact, and purpose
Manage sensitive conversations and high-level inquiries, knowing when and how to escalate
Maintain awareness of what’s happening across teams to support executive decision-making
Personal & Lifestyle Support
Manage select personal logistics — appointments, household scheduling, errands
Book personal travel and related arrangements (e.g., vehicles, accommodations)
Monitor deliveries, vendor services, and general needs related to day-to-day life
What You Bring
5+ years supporting senior leaders or C-level executives
Fully bilingual in French and English
Post-secondary education or equivalent practical experience
Strong comfort level with digital tools (Google Workspace, Microsoft Office, etc.)
Adaptable and tech-forward; familiarity with AI tools is a plus
High level of discretion and the ability to navigate confidential matters with care
Strong judgment, natural problem-solving instincts, and a calm presence under pressure
You’re comfortable working independently, yet collaborative by nature
Able to anticipate needs before they’re expressed and take action accordingly
This Role is for You if...
You think three steps ahead and enjoy making things more efficient
You’re energized by keeping busy, staying organized, and bringing order to chaos
You can shift gears quickly without losing your focus or attention to detail
You’re someone people trust with their most sensitive matters — and for good reason
You’re a strong communicator who knows how to adjust your tone depending on the audience
Assurance Dentaire
Assurance Maladie Complémentaire
Assurance Vision
Nourriture à Prix Réduit ou Gratuite
Stationnement sur place
